Run for Charity – Terms and Conditions

Registration Fee and Fundraising Pledge

There is a non-refundable registration fee, and we ask you to fundraise for St Barnabas Hospice.
Hitting your fundraising target is fantastic, however any monies raised over the minimum sponsorship would be greatly appreciated and would go a long way in helping us to provide care across our services.

Cancellation and Refund Policy

Once registered, if you are unable to participate, you will not be eligible for a refund of any payments made. You will be responsible for informing any supporters who have donated to your page that you can no longer take part. If they wish to request a refund, they must contact the fundraising platform where their donation was made.

Match Funding

Please note that match funding from companies cannot be included in your minimum sponsorship – this is classed as additional sponsorship.

Charity Place Costs and Fundraising Deadlines

For you to participate, you must raise 50% of the minimum sponsorship by 6 weeks prior to the place. We will keep you informed should you need some additional support.

Payment Methods

Monies can be paid in several ways such as your JustGiving page, cheque, card or cash. Payments can be taken over the phone by credit/debit card by calling 01522 540300.

Fundraising Commitment and Consequences of Non-compliance

Failure to fundraise, will result in the cancellation of your charity place and no monies will be refunded. This procedure is in place, so the Hospice do not incur costs which detract from the hospice care that we provide.
All payments are non-refundable even if you do not take part in the event for any reason. By signing up to the event you are committed to hitting your fundraising target for the Hospice.

Online Fundraising Platforms

By fundraising through JustGiving, all your sponsorship monies will be automatically transferred to us.
If you have only raised part of the money required via your online page or have received offline sponsorship, you will need to ensure the outstanding balance is paid no later than two weeks after your event has taken place.

Gift Aid – Important Information

If you have booked at a discounted rate and have agreed that some of your sponsorship will be used to cover the remainder of your participation fee, please note the following:
• We are unable to claim Gift Aid on any sponsorship donations made by your family members (e.g. spouse, parents, siblings, grandparents, children). This is because HMRC considers these donors to be “connected persons,” and you are receiving a financial benefit (i.e. a subsidised event place) from the sponsorship raised.
• Gift Aid can only be claimed on eligible donations from individuals who are not connected to you (e.g. friends, colleagues), provided they are UK taxpayers and meet the usual Gift Aid criteria.
• This rule applies because part of the sponsorship you raise is being used to cover the cost of your participation, which is considered a personal benefit under HMRC guidelines.
• You are responsible for informing any connected persons that their donations are not eligible for Gift Aid. They must not tick the box to add Gift Aid when donating online or complete the Gift Aid declaration section on a paper sponsorship form.

If you are unsure whether this applies to you or your donors, please contact us before collecting sponsorship.

Agreement to Terms

By signing up for an event in support of St Barnabas Hospice you accept these terms and conditions.